Legal Secretary

ISOLAS LLP are looking to recruit a full time Legal Secretary to join the team. We are a leading international law firm providing a wide range of legal services. Established for over 125 years, we offer our clients solid professional advice based on experience and expertise.

The role:
Your role will be to provide a high quality secretarial / administrative service working alongside 3 Partners in the Financial Services Team. The successful candidate will ideally have experience as a personal or executive assistant, preferably within a financial services context, and have a confident attitude and pro-active approach to work.

• Copy typing of letters, memoranda, legal documents, file notes, amending and formatting documents efficiently and accurately;
• Dealing with client enquiries either face-to-face or via telephone in a professional and courteous manner;
• Relaying messages accurately where necessary and updating contact lists;
• Preparing, processing, and issuing monthly invoices;
• Maintaining efficient invoicing process and credit control system;
• Proofreading and formatting of lengthy documents;
• Diary management;
• Booking meetings and conference facilities, and distributing relevant information;
• Opening, updating, closing, and archiving of client files;
• Assisting with on-boarding of new clients – collecting KYC and completing Risk Profiles;
• Providing general administration including photocopying, scanning etc;
• Organising and managing the receipt and transmissions of documents and correspondence;
• Booking travel and accommodation and distributing travel plans;
• Completing monthly expenses for each partner;
• Updating business development register;
• Managing and updating filing system;
• Working as part of a team to ensure that effective secretarial cover is maintained.

To be successful you will be able to demonstrate the following:
• Excellent attention to detail;
• Organised individual with the ability to prioritise, working under pressure to tight deadlines;
• Good Microsoft Office skills;
• Excellent communication skills, both written and verbal;
• The role requires absolute discretion and an ability to maintain confidentiality;
• Personable, but highly professional with ability to cope with changing business demands;
• Professional telephone manner, taking detailed messages effectively and efficiently;
• Flexibility to work outside normal office hours as and when required;
• Ability to both follow instructions and anticipate issues, exercising initiative and proactiveness;
• Be comfortable working in a team environment but also enjoy working autonomously.

What we offer!
We offer competitive salaries, discretionary bonus scheme, private medical insurance, pension scheme and more!

If you are interested in this role and feel that you have the necessary skills and experience, please send your CV to by Friday 1st March 2024.

All applications will be treated in the strictest of confidence.